Meeting Examples

Meeting Planning

For a three day meeting with approximately 350 attendees, we were able to negotiate considerable cost savings such as $20 per room for 480 rooms, a waiver of $10,000 rental fee for the meeting room, and $2,600 of complimentary and discounted staff rooms for a total of $22,200 in savings.

 

General Session

For a three day general session, we assigned a producer to produce the general session, provided all A/V gear, added on-location digital video editing production, pre-produced opening and closing modules, pre-produced video rolls for speaker introductions, supplied a dedicated tech staff, contacted and prepared all speaker presentations ahead of time, and produced digital video segments on plasma screens. The total cost for these services were equivalent to what our client paid for A/V rental only during their previous meeting, for a total savings of $15,000.